Subcontracts Administrator

Subcontracts Administrator Jobs in Dubai, UAE

Roles and Responsibilities

• Perform a comprehensive range of procurement and administration activities for various service types.
• Conduct supplier registration, qualification, and performance evaluations to ensure compliance with standards.
• Issue requests for proposals, evaluate submissions, and negotiate favorable terms with suppliers for the procurement of services and if required goods/supplies.
• Maintain subcontract files and ensure procurement execution aligns with company policies and business strategies.
• Track completion status and resolve any defects or service delivery issues with subcontractors.
• Prioritize and execute tasks to ensure timely processing of purchase orders, subcontracts, consulting agreements, and master service agreements.
• Collaborate with cross-functional teams, including buyers, warehouse, logistics, and quality assurance, to fulfill client orders accurately and on time.
• Solve complex problems using industry best practices and develop processes for continuous improvement.
• Provide guidance and training to junior team members as needed.
• Ensure all tasks meet or exceed established KPIs and perform additional duties as assigned.

Basic Qualifications

• Bachelor’s degree from an accredited university or equivalent work experience in lieu of a degree.
• Minimum of 5 years of experience in procurement and subcontract execution.
• Proficiency in written and spoken English, with knowledge of additional languages being a plus.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).

Preferred Qualifications

• Experience in sourcing, negotiation, and procurement of various types of services, including services related to medical and pharmaceutical equipment and consumables.
• Experience with executing and managing warehouse, logistics, and freight forwarding subcontracts.
• Demonstrated success in developing and fostering relationships with suppliers.
• Previous experience with IPMS (Integrated Project Management System) and Deltek/Costpoint is desirable.